Terms of Use

1. Acceptance of Terms

Welcome to the Society for Artificial Intelligence in Healthcare Simulation (AI-HCS). By accessing or using the AI-HCS website (www.ai-hcs.org), mobile applications, services, content, or any related platforms (collectively, the "Services"), you agree to be bound by these Terms of Use ("Terms"). If you do not agree to these Terms, please do not use our Services.

These Terms constitute a legally binding agreement between you and AI-HCS. Please read them carefully.

2. Modifications to Terms

AI-HCS reserves the right to modify these Terms at any time. We will notify users of significant changes via email or through a prominent notice on our website. Your continued use of the Services after such modifications constitutes your acceptance of the updated Terms. It is your responsibility to review these Terms periodically.

The "Last Updated" date at the top of this document indicates when the Terms were last revised.

3. Eligibility and User Accounts

3.1 Eligibility

You must be at least 18 years of age to create an account or use certain Services. By using the Services, you represent and warrant that you meet this age requirement and have the legal capacity to enter into these Terms.

3.2 Account Creation

To access certain features of the Services, you may be required to create an account. You agree to:

• Provide accurate, current, and complete information during registration
• Maintain and promptly update your account information
• Maintain the security of your password and account
• Accept responsibility for all activities that occur under your account
• Notify AI-HCS immediately of any unauthorized use of your account

3.3 Account Termination

AI-HCS reserves the right to suspend or terminate your account at any time for violation of these Terms, non-payment of fees, or any other reason at our sole discretion. You may terminate your account at any time by contacting us at info@ai-hcs.org.

4. Membership

4.1 Membership Categories

AI-HCS offers various membership categories with different benefits and fee structures. Membership benefits, requirements, and fees are detailed on our website and are subject to change.

4.2 Membership Obligations

As a member, you agree to:

• Pay all applicable membership fees in a timely manner
• Comply with AI-HCS bylaws, policies, and code of conduct
• Use membership benefits for their intended purposes
• Not share login credentials or member-exclusive content with non-members

4.3 Membership Duration and Renewal

Memberships are valid for the period specified at the time of purchase (typically one year). AI-HCS may offer automatic renewal options, which you can manage in your account settings.

5. Intellectual Property Rights

5.1 AI-HCS Content

All content provided through the Services, including but not limited to text, graphics, logos, images, audio clips, video, data compilations, software, reports, publications, and other materials (collectively, "AI-HCS Content"), is the property of AI-HCS or its content suppliers and is protected by United States and international copyright, trademark, and other intellectual property laws.

5.2 Limited License

Subject to your compliance with these Terms, AI-HCS grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Services and AI-HCS Content for your personal, non-commercial use. This license does not include the right to:

• Modify, reproduce, distribute, create derivative works, publicly display, or exploit AI-HCS Content
• Use any data mining, robots, scraping, or similar data gathering or extraction methods
• Download (other than page caching) or copy any AI-HCS Content except as expressly permitted
• Use AI-HCS Content for commercial purposes without express written permission

5.3 User Content

You retain ownership of any content you submit, post, or display through the Services ("User Content"). By submitting User Content, you grant AI-HCS a worldwide, non-exclusive, royalty-free, perpetual, irrevocable license to use, reproduce, modify, adapt, publish, translate, distribute, and display such content in connection with the Services and AI-HCS's mission.

You represent and warrant that:

• You own or have the necessary rights to submit your User Content
• Your User Content does not violate any third-party rights
• Your User Content complies with these Terms

5.4 Trademarks

The AI-HCS name, logo, and all related names, logos, product and service names, designs, and slogans are trademarks of AI-HCS. You may not use such marks without the prior written permission of AI-HCS. All other names, logos, product and service names, designs, and slogans mentioned on the Services are the trademarks of their respective owners.

6. Use of Services

6.1 Permitted Uses

You may use the Services only for lawful purposes and in accordance with these Terms. Specifically, you agree to use the Services:

• In compliance with all applicable laws and regulations
• For professional development and educational purposes related to AI in healthcare simulation
• In a manner that respects the rights and dignity of others

6.2 Prohibited Uses

You agree not to:

• Violate any applicable law or regulation
• Infringe upon or violate any intellectual property or other proprietary rights
• Transmit any material that is defamatory, obscene, harassing, threatening, or otherwise objectionable
• Impersonate any person or entity or misrepresent your affiliation with any person or entity
• Interfere with or disrupt the Services or servers or networks connected to the Services
• Attempt to gain unauthorized access to any portion of the Services
• Use the Services to transmit any viruses, malware, or other harmful code
• Collect or harvest any personally identifiable information from the Services
• Use the Services for any commercial purpose not expressly authorized
• Share, sell, or redistribute AI-HCS Content or member-exclusive materials
• Engage in any conduct that restricts or inhibits anyone's use or enjoyment of the Services
• Use automated systems (bots, scrapers) to access the Services without authorization

7. Educational Content and Professional Use

7.1 Educational Purpose

The information provided through the Services is for educational and informational purposes only. AI-HCS Content is not a substitute for professional medical advice, diagnosis, or treatment.

7.2 No Professional Advice

AI-HCS does not provide medical, clinical, legal, financial, or other professional advice. Any information obtained through the Services should not be relied upon as such advice. Always seek the advice of qualified professionals with any questions you may have.

7.3 Implementation Responsibility

Healthcare professionals and organizations are solely responsible for determining the appropriateness of implementing AI technologies and practices discussed through AI-HCS Services. AI-HCS assumes no liability for clinical or educational decisions made based on information provided through the Services.

8. Third-Party Links and Services

The Services may contain links to third-party websites, applications, or services that are not owned or controlled by AI-HCS. AI-HCS has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites or services. You acknowledge and agree that AI-HCS shall not be responsible or liable for any damage or loss caused by your use of any third-party content, goods, or services.

9. Privacy

Your use of the Services is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand our practices regarding the collection, use, and disclosure of your personal information.

10. Payment and Fees

10.1 Fees

Certain Services, including membership, conference registrations, and educational products, require payment of fees. All fees are stated in U.S. dollars unless otherwise specified.

10.2 Payment Terms

• Fees are due at the time of purchase unless otherwise stated
• You authorize AI-HCS to charge your designated payment method for all fees
• All fees are non-refundable except as stated in our Refund Policy
• AI-HCS reserves the right to change fees at any time with reasonable notice

10.3 Automatic Renewal

Some services may include automatic renewal features. By enrolling in automatic renewal, you authorize AI-HCS to automatically charge your payment method at the end of each subscription period. You may cancel automatic renewal at any time through your account settings.

10.4 Taxes

You are responsible for all applicable taxes, levies, or duties associated with your use of the Services.

11. Disclaimers and Limitations of Liability

11.1 "As Is" Basis

THE SERVICES ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR THAT USE OF THE SERVICES WILL BE UNINTERRUPTED OR ERROR-FREE.

11.2 No Warranty

AI-HCS DOES NOT WARRANT THAT:

• The Services will meet your requirements
• The Services will be uninterrupted, timely, secure, or error-free
• The results obtained from use of the Services will be accurate or reliable
• The quality of any products, services, information, or other material obtained through the Services will meet your expectations
• Any errors in the Services will be corrected

11.3 Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, AI-HCS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES, WHETHER INCURRED DIRECTLY OR INDIRECTLY, OR ANY LOSS OF DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM:

• Your access to or use of or inability to access or use the Services
• Any conduct or content of any third party on the Services
• Any content obtained from the Services
• Unauthorized access, use, or alteration of your transmissions or content

IN NO EVENT SHALL AI-HCS'S TOTAL LIABILITY TO YOU FOR ALL DAMAGES, LOSSES, OR CAUSES OF ACTION EXCEED THE AMOUNT YOU HAVE PAID TO AI-HCS IN THE TWELVE (12) MONTHS PRIOR TO THE EVENT GIVING RISE TO LIABILITY, OR ONE HUNDRED DOLLARS ($100), WHICHEVER IS GREATER.

11.4 Jurisdictional Limitations

Some jurisdictions do not allow the exclusion or limitation of certain warranties or liabilities. In such jurisdictions, the above exclusions and limitations may not apply to you.

12. Indemnification

You agree to defend, indemnify, and hold harmless AI-HCS, its officers, directors, employees, agents, licensors, and service providers from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to:

• Your violation of these Terms
• Your use of the Services
• Your User Content
• Your violation of any rights of another party
• Your violation of any applicable laws or regulations

13. Copyright Infringement Claims

AI-HCS respects the intellectual property rights of others. If you believe that any content on the Services infringes your copyright, please notify us in writing with the following information:

• Identification of the copyrighted work claimed to have been infringed
• Identification of the material claimed to be infringing and where it is located on the Services
• Your contact information
• A statement that you have a good faith belief that use of the material is not authorized by the copyright owner
• A statement that the information in the notification is accurate and that you are authorized to act on behalf of the copyright owner
• Your physical or electronic signature

Send copyright infringement notices to: info@ai-hcs.org

14. Governing Law and Dispute Resolution

14.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, United States, without regard to its conflict of law provisions.

14.2 Dispute Resolution

Any dispute arising out of or relating to these Terms or the Services shall be resolved as follows:

Step 1: Informal Negotiation

The parties agree to attempt to resolve any dispute through informal negotiation before pursuing formal proceedings.

Step 2: Mediation

If informal negotiation fails, the parties agree to participate in non-binding mediation administered by a mutually agreed-upon mediator.

Step 3: Binding Arbitration

If mediation fails, any remaining dispute shall be resolved through binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association. The arbitration shall take place in Tampa, Florida. The arbitrator's decision shall be final and binding.

Class Action Waiver

You agree that any arbitration or proceeding shall be limited to the dispute between you and AI-HCS individually. To the full extent permitted by law, no arbitration or proceeding shall be joined with any other, no dispute shall be arbitrated on a class-action basis, and you waive any right to participate in a class-action lawsuit or class-wide arbitration.

14.3 Jurisdiction

For any disputes not subject to arbitration, you agree to submit to the personal and exclusive jurisdiction of the state and federal courts located in Sarasota County, Florida.

15. General Provisions

15.1 Entire Agreement

These Terms, together with the Privacy Policy and Refund Policy, constitute the entire agreement between you and AI-HCS regarding the Services and supersede all prior agreements and understandings.

15.2 Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

15.3 Waiver

No waiver of any term or condition of these Terms shall be deemed a further or continuing waiver of such term or any other term.

15.4 Assignment

You may not assign or transfer these Terms or any rights or obligations hereunder without the prior written consent of AI-HCS. AI-HCS may assign these Terms without restriction.

15.5 Force Majeure

AI-HCS shall not be liable for any failure or delay in performance due to circumstances beyond its reasonable control, including acts of God, war, terrorism, natural disasters, pandemics, labor disputes, or government actions.

15.6 Survival

Any provisions of these Terms that by their nature should survive termination shall survive, including but not limited to ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

15.7 Notices

AI-HCS may provide notices to you via email to the address associated with your account or by posting to the Services. You may provide legal notices to AI-HCS at:

Society for Artificial Intelligence in Healthcare Simulation

PO Box 211

Myakka City, Florida 34251

Email: info@ai-hcs.org

15.8 Language

These Terms are drafted in English. If these Terms are translated into any other language, the English version shall prevail in the event of any inconsistency.

16. Contact Information

If you have any questions about these Terms, please contact us at:

Society for Artificial Intelligence in Healthcare Simulation

Email: info@ai-hcs.org

Website: www.ai-hcs.org

Address: PO Box 211, Myakka City, Florida 34251